How to Write a Great Letter of Intent

Your internship, externship, or job hunt will require you to create a compelling letter of intent. But what is a letter of intent? What is the letter of intent format? What is the letter of intent template? How to write a letter of intent? are some of the basic questions that come into the mind of a writer while writing this letter.

Whether applying for a job, getting enrollment in an education program, or pursuing a professional partnership, a letter of intent is frequently required. A letter of intent for school and a letter of intent for college are submitted as part of the admission package.

When writing a letter of intent, it is critical that you write it correctly and describe what you are pursuing or desiring. Letters of intent are often used to introduce oneself and highlight a personal investment in someone’s application. They serve as an introduction to an employer and are often the first thing they see. Your letter of intent must show your expertise and talents as they pertain to the job you are asking for. In a brief, formal structure, show originality, demonstrating excitement and stimulating additional curiosity in you as a candidate.

Format of letter of intent

  • The letter should be one page in length. 
  • The font of the letter should be 12. 
  • It is always appropriate to write in a professional and official tone; avoid using slang or abbreviations.
  • To ensure uniformity, print the letter of intent on the same kind of paper as your resume.
  • Make sure to have someone else edit your letter of intent before you send it out.
  • Using the same heading as your resume is an important factor.
  • You can use a letter of intention that is similar to another for many jobs, but you should customize each letter to the specific position for which you’re applying.

Steps to write a perfect letter of intent

Step 1: Select the Most Appropriate Letter of Intent Template and Format

The letter of intent template and format are important since a sloppy letter is a red flag that you aren’t qualified for the job. To avoid this, make sure your typeface, line alignment, paragraph spacing, and margins are all professional.

Remember to use the basic letter of intent format and suggestions as mentioned above.

Step 2: Conduct some background research regarding the company

Before writing, do some background research regarding the company. Research about the organization is the most crucial thing you can do to produce a perfect letter of intent. It may seem dull, but it’s the sole reason why some letters are exceptional compared to others. Because studies demonstrates that you can listen and that you know what you’re talking about. It does not consume much of your time. To avoid decelerating your job hunt, restrict your research time to 15 minutes maximum. After doing research, you will have a good idea of what the corporation’s ideal employee looks like in terms of professionalism. Since you have spent the time learning about their requirements, your letter of intent will be 10 times more powerful.

Step 3: Compose an enticing and powerful first paragraph

The first paragraph should be powerful enough to grab the reader’s attention. Engage the reader with a good opening line and paragraph to ensure they read your message. Entail the paragraph with:

  • A formal greeting for the letter of intent. If you can get it, use the manager’s name instead of “To Whom It May Concern”.
  • The number of years you have worked in a similar position.
  • Your most outstanding achievement should be mentioned. 
  • The most important credentials for the job must be written. This demonstrates to the company that you are on the right track.
  • To keep them interested, provide a nod to your résumé and the highlights you will reveal in the following line.

Step 4: Emphasize on your accomplishments

This occurs in the second paragraph. This is where you pick some of your greatest resume achievements that will prove very beneficial and fruitful in getting this job. They must meet the job’s standards and make people’s mouths drop. Return to your research to demonstrate your accomplishments. Examine your top three achievements that fit you for the position. Then discuss them in the second paragraph. 

Step 5: Give an explanation of your interest in the company

Employers often wonder why you chose them. Will you stay for a longer period of time? You must demonstrate why they are essential to you in order to appease their uncertainties. The third paragraph of the letter of intent contains this information.

Demonstrate your interest in them by selecting:

  • A manner in which the company may assist you in achieving your professional objectives.
  • How will they assist you in putting your preferred career talents to use?
  • How do you fit within the mission statement of the company?
  • Another aspect of the business that you admire.

Step 6: At the end, include a compelling call to action

Calling for action at the end of your letter of intent is a good way to close the letter. Simply get to the point and ask for the interview at the end of your third paragraph, if possible. However, there is a certain way to say it so that it does not come off as needy. Just make an offer to trade something in exchange.


Now that you all know about how to write a letter of intent, go ahead and write an effective letter of intent for yourself to apply for school admission, college entry, or job position. Also, a letter of intent makes it simpler to send your CV to a company, even if there are no particular positions available related to your field. In this way, the employer will be able to show your worth and interest in their business, which may motivate the employer to determine if the organization has a need or job that you can fill.

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